Board of Directors Meeting

Directors in attendance: adarshiyer amyoh anddone bencuan bryli etw jyxzhang kian laksith ncberberi ncograin njha rjz ronitnath snarain

Guests in attendance: asai kmo rmxu*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 9

Meeting Started at 19:14

Agenda

STF Updates

• STF is basically 100% dead at this point rip f
• We currently have several options:
  1. get ocf onto IREF to be passed for this semester
     • Not ideal because of IREF pushback from students/alums
  2. get stf renewed for next year (and apply for funding in the meantime like cacssf)
     • Uncertain if STF is ever coming back
     • CACSSF funding will probably work, but we need to remember to renew it every year
  3. get ocf fee added to ballot next year
     • Lots of work to do
  4. just keep applying for cassa/cacssf funding year after year
     • If we forget (or are denied / don't get enough funding) one year then rip
• Meetings with ASUC reps
  • Reason for tabling STF: admins threatened to double charge students (IREF+STF) so ASUC made decision to save students as much money as possible
  • James's plan: make IREF last for 2-3 years, then pass STF 3.0
  • James will negotiate with admin to get $40k/year for opstaff stipends from IREF, rest will be covered by ABSA

asai: ocf resolution ($2-3): campus would not administrate such a small fee due to cost of administrating fee being greater than fee itself. rmxu: other student orgs might want this as well, and this kinda fee is approved for more controversial organisations like SUPERB; also i like this everybody holding everybody else as hostage situation rmxu: I would say finding alternate funding might be the best way, trying to get STF now seems pretty unrealistic; STF is something which the campus "blackmailed" the students to pass in the first place as a historical note, and it turns out people like free Adobe and Office even if they need to pay; this is beyond the consideration, in my opinion, of finding $$$ for OCF asai: Campus "IREF is temporary" may be walked back in the future when current generation of students leave IREF is sus in general due to campus using it as a move to increase tuition fees. Getting onto IREF = bad optics and against public opinion, but it does get us stable funding. rmxu: I think cassa/cacssf is, currently speaking, the best idea for us, unless we can collectively get a student organisation fee with other organisations like I mentioned earlier, make it ~$20 maybe? (think about how much we pay SUPERB); yes campus can veto iirc campus can veto referenda directly; also, there are dollar referenda in 2017 or so, so idk why that's an excuse/issue also paying for bCourses? we pay already tuitions

what you can do: make noise about the situation - talk to asuc - talk to dailycal - ocf lab closure????? no - asai: apparently this has been done before: when we couldn't pay opstaff - make angry reddit posts - we control all the student org websites (including asuc)... very nuclear option = take them down or put a banner on websites - anddone: ASUC gets kinda iffy when generating money without reporting it through their fundraising which in itself is iffy - rmxu: i'm sure ASUC would be happy if our tuition need to go through them as well lol - anddone: As in guidelines

rmxu: I like this idea - just change the "Hosted by OCF" banner to "Help OCF survive!"; after all "[t]he OCF executive committee shall determine the extent to which it is able to provide additional computing services to the ASUC" - Lol. rmxu: how much can we get only from ASUC funding? or maybe somebody in the OCF run for senator - uncertain, they mentioned "emergency funding" so i think if we can justify why we need $x they will give us $x - rmxu: according to the bylaw we "provide, to the extent it is reasonably able to do so, computing services", if we have no money, ASUC has no website! snarain: do we even know if STF funds will keep rolling over? start telling opstaff to pull PRs from STF funds instead of CASSA since we know CASSA will roll over - rmxu: iirc last semester STF is on deficit? they are only gonna roll over debt lol

Meet the Staff

• https://forms.gle/bvB2zojmCFf5p3EYA

Buy Sheet

• rjz: Do we still want the 11th 4K monitor?
  • ETA April 13, but cancelable
• ocf.io/buysheet

BoD Queue

• ocf.io/rt
• no new tickets this week

Committee Check-ins

University Affairs

• Meeting w/ Ulises tomorrow
• Main topics:
  • STF

Opstaff Updates

• Fatima will be making graphic for ASUC presentation (re Ben's sketch on opstaff channel)
  • https://drive.google.com/file/d/16yFO-8QMSb5zm5ddbAM8xwseoI_ycBue/view?usp=sharing
  • This is done (Spring 2022 Projects folder under Other)
• Rachel's mouse pad designs
  • https://drive.google.com/drive/folders/10dpOeBKo4ISnPZpQRMmBCIQwJr8acfyW?usp=sharing
  • experimenting with darker colors would be nice (higher contrast maybe?)
  • we can choose multiple designs and alternate (could add to cost tho)
• Shoutout to staff helping out with Meet the Staff social media posts
  • 50 new followers!
• Project ideas/suggestions from staff welcome here: https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit?usp=sharing
• @ficomm ping amy for the full account name on callink (snarain will do it)

SM Updates

• fallingrocks migrated!
  • we are using HTTPS now for apt for speed
• current SMs need to be added to firewall access list
  • don't know how to do that
• new server delayed by another 3 weeks+
  • will it be delivered by EoS? - rjz
• Project: IPv6-only staff VM
  • we have compute but not IPv4 addresses
  • can use a host for NAT64
  • need to adjust LDAP schemas and puppet configurations
• still pending debian updates: lightning, thunder, coup, autocrat, bedbugs, firestorm, pestilence, etc.
  • EoL is June!
  • we should spin up dev- VMs ASAP

Internal Comm

• social next sat (4/9), probably lan party/board games in lab
• Will be sharing committee and interest group updates during general meeting, send in #internal-comm (or tell us) anything you'd like us to cover
• or just really anything that people would like to share, we very much appreciate content to have for the meetings

External Comm

• Continuing club outreach discussion at next meeting
• rt#11332: Policy of Lab
  • Was not there, however should we have small OCF-styled signs to not be excessively loud?
    • Neutral stance
• Google Form for staff poster ideas
  • Need more responses!
  • https://forms.gle/6fco8XHdApjDPBLfA
• Project work
  • Printing larger posters soon + smaller posters (Opstaff design) (Preapprove on Buysheet - will use ASUC funds)
    • Wallpaper versions will be worked on afterwards
  • Adding more staff to digital hours board
  • ncogarin getting responses from clubs (Next meeting)
  • Some interest in PC building sessions for in person tips/help/understanding
    • Typhoon/Staff/Test bench

Finance Comm

• stf stuff (see above)

Decal Comm

• Probably need to create a support ticket with billing to try and speed up the process with DO to get the credits needed.
• Hilfinger not on the current list of CS classes for next semester, maybe retiring?
  • Will need to think about other possible faculty sponsors

Meeting Adjourned at 20:12

Notetaker: bencuan