Board of Directors Meeting

Attendance: - [vacuum] waddles

Board: - [fluttershy] storce - [tall] rsang - [4pm] jaysa - [here] sbwilliams

• [noodles] msonmez
• [ ] joiew
• [meerkat] sawansri

• [laptops] erdaifuu

• [ ] jingwenyang

• [toner] finwan
• [heya] eariespraud
• [ ] knivesng
• [noodles] lukepeters
• [papyrus] danliu
• [bsod] chamburr
• [sans] michaelzls
• [noodles] blakeh
• [cost-sharing] ncostello
• [noodles] ericgu

Quorum for this meeting is 16/19

Guests: - lukegon

Meeting Started at 18:51

administrivia

• storce: rsang is too tall...

• storce: SUFMO trouble with SWE++. We closed on Saturday so people congregated outside

  • Resolved now; see @officers email chain
  • Going forward we have to:
    • Log all our public-facing events in OCF Gcal (show bod how to access it)
    • Notify SUFMo of the events and cc them in reservation requests
  • let's try not to anger the sufmo gods

• michaelzls: project management & bod procedure

  • moved rebuild to the end of bod, since it tends to take a long time
  • need better project management
  • integrate gh project board with bod notes?
  • e.g. NOT "Action Items" but "standardized indexable md format (not all caps)"
  • discuss them after each bod
  • I can draft a procedure
  • also extend bod length?
  • storce: this has been brought up several times in the past... maybe we can just move some stuff to general meetings that don't require votes
  • michaelzls: so make GM more serious basically?
  • rsang: yes, some more rebuild updates, project info
  • jaysa: but no ability to vote on technical items
    • if we have rebuild at the end, people can leave bod if not interested
    • basically we feel like technical discussion at bod is too rushed
    • good for everyone to have more input when they're working on something
  • storce: just concerned about extending bod to 2 hours...
  • michaelzls: keep lengthy discussions to GM; decision making in rebuild and bod
    • if we're rushing bod, extend bod
    • rsang: except that sometimes clashes with a formal GM event (tech talk), etc. otherwise ok with extending bod
  • michaelzls: should we do a more structured GM resembling bod notes? (need notetaker)
    • project management relevant in GM
    • rsang: GM notes made every week + project board
    • let's talk with internal about how this will work, e.g. how to run this logistically
    • (discussion about whether and where to take notes separately from bod notes)
    • rsang: or we could just extend bod notes with a section for post-adjournment discussions
    • michaelzls: so bod end time is when we stop voting?
    • rsang, jaysa: yes. bod + gm convergence!
    • michaelzls: nice. i can writeup a runbook for this

finance

• finwan: stickers are finally here! there are like a million in the cabinet
• jaysa: gpus messed up amazon order, will be delivered eventually
• finwan: toner, paper, etc. ordered
• blakeh: will send links to buy COLOUR PRINTER!
• jaysa: buying a minipc to replace termites
  • lukepeters: how much power?
  • michaelzls: not a potato
  • jaysa, rsang: maybe a system76 mini. can be repurposed later. not a mac mini.
    • framework desktop?
  • rsang: future proofing
  • jaysa: blanket $1k mini pc allocation? storce: vote. 14 in favour 2 abstain. (╯°□°)╯︵ ┻━┻
  • if you have opinions, talk to me tonight!

operations

• eariespraud: things broke.

  • colour printer... every morning probably
  • don't know why, tried power cycling, but that was worse.
  • it is maybe down now, idk
  • blakeh: we have nothing left to try...
  • jaysa: decomission for now?
  • (nah we'll just keep it best effort until we get the new one. midterm season)

• eariespraud: we're POPULAR!

  • rsang: we're in syllabi, all over the place.
  • jaysa: ocf expansion 101
  • (take over b&g...)
  • more money for hiring opstaff

• eariespraud: not the windows april fool prank

  • backgrounds suck
  • rsang: yeah holey shift!

• michaelzls: OMG fingerprints on the monitors...

internal

• msonmez: This weekend, join the Great America Social!

  • will send link to tickets tonight!
  • a bit pricey, but would like to have as many people as possible. buy online, it's cheaper.
  • my group will likely leave by 9am Saturday from downtown berkeley bart.
  • park opens at 10.

• msonmez: we need to VOTE ON RETREAT DATES!

  • either 25th or 18th weekend. Friday-Sunday. but it's getting close!
  • eariespraud, blakeh: cal day is the 18th
  • rsang: ocf has no cal day events though Voting. You can vote for multiple.
  • 17th - 19: 12 votes for
  • 24th - 26: 7 votes for now to figure out drivers. and airbnb.

  michaelzls: where are we going? rsang: not cupertino? msonmez: decide location over discord this week. unofficial discord vote ok? general acclamation

  rsang: if no majority, vote defaults to milpitas! lol

decal

• jaysa: michaelzls have git lecture, I was there, michael ran it, it was good, attendance is over on the desk

  • nobody asked any particular questions
  • rsang: upload attendance after bod

• sawansri: if you need to do the training for decal next sem, do it sooner rather than later michaelzls and lukegon have been voluntold to do the decal

• erdaifuu: concern about limited lab space?

  • sawansri: realistically people won't show up
  • jaysa: watching decal online is good

• erdaifuu: also, using the decal laptops that we had a few semesters ago. we'd need to buy another 30.

  • sawansri: decal would be a lot more real if students had a device and installed linux on it
  • jaysa: are you able to rework the labs to incorporate that?
  • sawansri and erdaifuu: yeah
  • sawansri, jaysa: prefer same model for debugging
  • michaelzls: nvidia banned https://www.youtube.com/watch?v=Q4SWxWIOVBM

design

NA

rebuild

Welcome to the Closed Computing Facility! - storce: migrating desktops to windows 11

• jaysa: cosmic desktop IME support! and other common keyboard languages available

  • can be changed in the top right with fcitx5
  • libpinyin suggested by michaelzls

• jaysa: added keytabs for rest of nix hosts

  • this means that ssh to other ocf hosts should work passwordless from the desktops
  • only fwd your principal from desktops to login servers (fluttershy and rainbowdash)
  • need to look into IRC and web lol
  • blakeh: why did you hide the keyboard layout switcher itself?
    • cosmic vs fcitx5

• how is color printing?

  • maybe dhcp conflicts
  • either way hopefully ~ 4 days + 4 days for new printer, 1.5 week delivery timeframe

Meeting Adjourned at 19:36 Notetaker: lukepeters

Post-board discussion follows.

• danliu's icon branch?

  • danliu: but it didn't work
  • specific cosmic icons don't get updated
  • michaelzls: sans? papyrus?

• jaysa: possibly unifi console security vuln noticed when deploying to zecora

  • michaelzls: we had a build failure because nix packages decided unifi controller was insecure.
  • jaysa, blakeh: will investigate
  • jaysa: also had to patch cosmic-greeter beause rust. lockfile didn't match its hash

• jaysa: new minipc to replace termites. totally forgot lol

• finishing migration for fluttershy and rainbowdash

  • possible rename?
  • michaelzls: we should have a motd explaining changes to people